Polygon Software Development

1. Load the first document/ volume of e.g. a set of encyclopedias.
2. Click the Record Selector bar to select the entire record
3. Click Edit: Copy
   1. A copy of the record is placed on the clipboard.
4. Click * to move to a new record.
5. Fill in any character e.g. M into the three mandatory (red) fields.
6. Double click the Record Selector bar on the new record.
7. Click Edit: Paste
   1. The second record is displayed with the same information as the first record (i.e. the record that you placed on the clipboard)
8. Change the Barcode and Accession Number fields as well as any other field that you want to change on the 2nd record.
9. Move to a new record and follow steps 5 to 8 to add e.g. the 3rd volume/ document.

You can move directly to a specific record / book  by making use of the Edit: Find option. Search on any known field.

Note:   Click the known field on the List of Documents form first before you type what you are looking for in the Find What: field

The system will not restrict a lender to the number of books that he can borrow. The library administrator can see how many books a lender already has on loan before he issues a new book on loan.

It is not necessary to save a record after you entered it into the system. The system saves all records automatically.

Press <Tab> to move to a new field and <Shift Tab> to move to the previous field.

A  record can be deleted unless it is a record that is locked. The system will give a warning message if you are not allowed to delete the record.

• Ensure that the document that you want to delete is displayed.
• Click Edit: Delete Record on the main Access menu bar.
  • A warning message will ask “Are you sure you want to remove this document?”
• Click <OK>